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Facilities AdministratorView Job details:
| Posted by: | Employment Specialists Ltd |
| View all jobs from Employment Specialists Ltd | |
| Address: | FISONS HOUSE 159 PRINCES STREET Ipswich IP1 1QJ |
| Contact Details: | 01473 381522 |
| Date Posted | 25th Aug 2008 |
| Reference Code: | |
| View Since Posting: | 35 |
| Salary: | Negotiable according to experience plus ... |
| Vacancy Location: | Colchester |
| Full Description: | |
| The role The Facilities Administrator will manage day to day administrative duties and ensure the smooth running of the Colchester office in partnership with the Office Services Manager. Key responsibilities • Handling calls via main switchboard and covering reception for 1 hour per day – agreed lunch time. • Answering overflow calls for Customer Support • Changing temperature of building (BMS) • Parking - weekly allocation, general day to day queries and arranging spaces for visitors • Dealing with queries regarding faulty photocopiers / drinks machines and placing service calls when necessary • Filtering and Forwarding faxes from Colchester Fax inbox to relevant people • Issuing ordering and logging Train tickets • Making lunch bookings and managing the spreadsheet to keep track of them • Managing the weekly and monthly stationary orders and ordering – distributing around the building – dealing with general stationary and specific orders and keeping the budget • Sorting and handing out the incoming post in the morning and franking the outgoing post in the afternoon – and organising special deliveries and couriers • Inductions – Making up the Property Services Induction packs and doing the inductions for new starters • Booking meeting rooms for staff via Boardroom Bookings, setting up projectors • In support of the Office Manager liaise with service providers and contractors e.g. cleaners and security. Person Specification • Solid experience administration & customer services experience gained within a corporate environment. • Good IT skills • Strong communication and interpersonal skills, must be proactive • Attention to detail, ability to multi-task and strong organisational skills • Ability to work under pressure and adhere to deadlines • Adaptable and customer focused • Experience in Facilities or Property Services would be beneficial. |
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